Blue Peris – 17th Sept-22nd Sept – more information letter

June 2023

Dear Parent/Carer

BLUE PERIS TRIP – 17^TH SEPTEMBER TO 22^ND SEPTEMBER 2023

The trip is fast approaching and I hope your child is excited.  I am currently making the final arrangements and have enclosed a few things for your attention.  Firstly, some information from the centre manager at Blue Peris.  This is just for your reference.

Secondly, I have enclosed a personal details form.  I would appreciate it if you would complete this promptly and return it to me in school via your child.   Lastly, a kit list is also included.  This is very important to read and understand.

If you have any problems supplying anything, please let me know and I will be happy to help out.  I will soon be meeting with your child and all the other students going on the trip to discuss the kit list and any other matters.  All of these documents have also been sent via ParentPay.  They can also be returned in this way if that is preferable.

Thank you for the deposit/part payment/full fee.  The remainder of the balance needs to be paid in the coming weeks (full balance is £390).  The balance must be paid by Friday 8^th September. Please ensure this payment is received on time and if there are any problems please contact me at school.

For any questions regarding ParentPay please email bernadette.wesley@mybiddenham.com

The specific departure and arrival times are dependent on traffic.  We are currently aiming for the following:

17th September – meet at school for 8:15am to leave at 8:30am.  

22nd September – arrive back at school 8:00pm.

While the meet time is fixed, the arrival time back at school is likely to change.   I will do my best to give you as much notice as possible of more specific times on the day.

Please contact me via email at paul.ray@mybiddenham.com if you have any other questions.  I shall be more than happy to help.  You will receive hard copies of this letter and attachments in the post.

Yours sincerely

Paul Ray

Trip Leader

Information to parents (pupils below age 18) on  behalf of Blue Peris

 We look forward to welcoming your child to Blue Peris Outdoor Education Centre.  At the centre we are very proud of the care we offer alongside our exciting educational programmes.  We are sure your child will enjoy and benefit from the experience of a residential stay.  However, if you have any further enquiries regarding the centre please do contact us.  More information is available on our website www.blueperis.co.uk

Safety

We take safety as one of our highest priorities. As a result, the centre is registered with Adventure Activities Licensing Service (AALS)

We have comprehensive guidelines and policies for aspects of the Centre’s work and activities.

We hold a staff meeting each morning on the days that activities take place that can include, instructors, course leader, certain course support staff and a member of the centre management team as required. The meeting is to discuss all areas of operation, the weather, pupil’s wellbeing and activity programme.

Medical / Consent form

It is essential that you’re asked to complete a Blue Peris centre medical / consent form. Any current illnesses, problems or special requirements should be noted on this certificate.  The centre endeavours to work with all trip organisers to be as inclusive as possible and has experience of working with pupils with a wide range of medical issues.

Any injury or illness that may occur between the time of the medical declaration and the course date must be reported/discussed to the centre. If this course of action is not followed, the centre reserves the right to refuse a booking or ask for a pupil to leave based on medical grounds, if we believe that the medical condition / illness will be detrimental to the safety of our staff and others attending a course or residential stay. The centre will not cover any costs associated with this course of action.

The Programme

The centre offers a varied programme. Naturally the activities offered depend on the nature of the course. The course leader and centre managers develop the programme.

Equipment 

The centre has an extensive array of specialist equipment and clothing for all activities. This is all included within the cost. However, if pupils do lose any item of clothing / equipment issued to them the centre will charge for that / those item/s. The kit list will inform you as to what is required for your child’s stay.

Photographs

The centre issues each group a waterproof camera for the duration of their stay. If you do not wish for pictures to be taken of your son/daughter then please indicate this on the medical/ consent form you will be require completing.

Poor Weather

The weather can affect some activities. Each morning this area is discussed and a decision will be made to change the programme on the basis of safety if required.

Participation

Young people participating on our courses / activities must expect to be involved in adventurous outdoor activities.

Your child should bring

The course leader will be able to provide a kit list.

Your Child should NOT bring

• MP3 /  iPod / laptops / Game Boys etc
• Knives
• Felt-tip pens
• Video games, expensive items
• Chewing gum
• Tobacco, alcohol or any unprescribed drug
• Expensive watches and jewellery
• Hair dryers / hair tongs /curlers
• No aerosol deodorant only roll on

Alcohol / Tobacco / Unprescribed drugs

Under 18

Any person found in possession of tobacco, alcohol or any unprescribed drug will be asked to leave the centre, either that day or the following day at the latest and any associated costs will not be covered by Blue Peris.

Unacceptable Behaviour

The centre has adopted a policy in that poor behaviour, bullying, lack of co-operation, bad language, damage to the building and fittings will not be tolerated.

Depending as to what level occurs, unacceptable behaviour will result in individuals either being

1. Asked to leave the centre that day or the next day at the latest.
2. Notice given that they need to change their behaviour and if that process is not successful they will be asked to leave the centre. In both situations all associated costs will not be covered by the centre

Mobile Phones

Mobile phones are only allowed with the permission of the course leader.

Blue Peris Reception Telephone: 01286 870853

Meals

We provide 3 meals a day and cater for all special requirements, please mention the consent form

Shop

The Centre’s shop sells sweets, drinks and souvenirs. The shop is opened in accordance with the wishes of the course leader

Social Media

The centre has a Face-book page and Instagram. These are updated on a regular basis and can be an ideal way to find out what action packed learning groups have been undertakings. If you do not wish for your son/daughter to appear on any social media please tick the box near the base of the Blue Peris consent and medical form

Refunds

The centre does not give any refunds for any reason. Including examples such as; medical, late back off holiday, sporting fixtures, special family occasions, illness and Covid 19.

Insurance

No personal insurance is included in the price. Should parents want a policy to cover personal accident, illness, lost property, etc. they should make their own arrangements or contact the school

Further Questions

Please contact the centre where we will be happy to advise

BLUE PERIS  U18’s Personal Details/ Medical Form

This form must be signed by the parent or guardian of children under the age of 18.  Staff responsible for students on a residential visit are acting in loco parentis and therefore need this information and parental permission to help them properly exercise their duty of care.

I understand the conditions under which my son/daughter has been accepted on a course at Blue Peris.  I hereby agree that my son/daughter ……………………………………. may take part in the activities organised by the Centre Manager or his representative and I agree to him/her receiving such medical treatment as may be deemed necessary, should, in the opinion of the physician concerned, the delay in contacting myself be potentially injurious to my child’s health. In consideration for the Centre staff and Fusion Lifestyle  I/we agree to indemnify these against all claims, costs, actions and demands whatsoever resulting from taking part in the programme of activities or the administration of medicines unless such claims, costs, actions or demands result out of the negligence of the Centre staff or Fusion Lifestyle. I also understand that the centre does not provide cancellation insurance. Therefore, the centre will not be liable s in view of student/s who do not attend due to illness, missed coach, holiday issues, home issues, personal issues, accidents which prevent them attending. Finally students possessions are not insured by the centre or Fusion Lifestyle

If you do not permit photos/videos to be used as publicity material / social media the Centre or Fusion Lifestyle please tick the box:

Student Personal kit List 

** N.B. Cotton stays cold when damp so on wet days and for water sports we recommend wearing fleece, nylon, wool, or ‘thermal’ underwear next to the skin. These non-absorbent materials retain some insulation even when wet, whereas a cotton Tee shirt or jeans can feel like you are wearing a cold, wet dishcloth!